top of page

Privacy Policy

Effective Date: September 11, 2025

Toronto Sci-Fi & Fantasy Writers (“we,” “our,” “us”) values your privacy. This Privacy Policy explains what personal information we collect, how we use it, and the choices you have about your information when you use our website torontosffwriters.com.

​

By using our website, you agree to the practices described in this Privacy Policy.

Information We Collect

We may collect the following types of information:

  • Personal information you provide directly: When you sign up for our newsletter, register for events, submit a contact form, or contribute resources or news, we may collect your name, email address, and any other details you provide voluntarily.

  • Usage data automatically collected: We may collect information about your interactions with our website, including your IP address, browser type, pages viewed, and the date and time of your visit. This helps us understand how our website is used and improve your experience.

 

Cookies and similar technologies: We use cookies or similar tools to remember your preferences and analyze site traffic. You can control cookies through your browser settings.

How We Use Your Information

We use your information to:

  • Provide and improve our website, events, and resources

  • Respond to your inquiries or submissions

  • Send newsletters, updates, and event information (only if you’ve opted in)

  • Maintain the security and integrity of our website

  • Comply with legal obligations

 

We do not sell or rent your personal information to third parties.

How We Share Information

We may share your information with:

  • Service providers: Companies that help us operate our website, send emails, or manage event registrations. These providers are bound by confidentiality and data protection agreements.

  • Legal obligations: We may disclose information if required to comply with applicable laws, regulations, or legal processes.

 

We do not otherwise disclose your information without your consent.

Data Retention

We retain personal information only as long as necessary to fulfill the purposes outlined above or as required by law. When information is no longer needed, we securely delete or anonymize it.

Your Rights

Depending on where you live (for example, the European Union, Canada, California), you may have the right to:

  • Access, correct, or delete your personal information

  • Withdraw consent to processing or marketing communications

  • Request a copy of the data we hold about you

  • File a complaint with your local data protection authority

 

To exercise these rights, contact us at torontosffwriters@gmail.com. We will respond within the time required by law.

Data Security

We take reasonable administrative, technical, and physical measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

Third-Party Links

Our website may link to third-party sites (such as social media platforms or external resources). We are not responsible for the privacy practices or content of those websites. We encourage you to read their privacy policies.

Children’s Privacy

Our website and events are not directed to children under 13. We do not knowingly collect personal information from children. If we discover that we have collected information from a child without parental consent, we will promptly delete it.

International Transfers

If you access our website from outside Canada, please note that your information may be transferred to and processed in countries with different data protection laws. We take steps to ensure appropriate safeguards are in place for such transfers.

Changes to This Policy

We reserve the right to update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post the updated version on this page and revise the “Effective Date” above.

Contact Us

If you have any questions or concerns about this Privacy Policy or how your information is handled, contact us at:

 

Toronto Sci-Fi & Fantasy Writers
Email: torontosffwriters@gmail.com

bottom of page